Looking for a virtual receptionist with a professional and caring speaking voice to answer phones, screen clients, and schedule appointments for a psychology private practice that helps individuals, couples, and families with various issues. Assistant will be responsible for scheduling for 2 -3 psychologists with a call volume ranging from 5 - 20 calls per week. It would be helpful to have an understanding of HIPAA and confidentiality. Must be able to answer and return forwarded calls between 9am and 6pm Monday through Friday. Assistant is responsible for pleasantly answering the phone, answering questions about the practice, engaging the potential client with kindness, completing a brief client intake form, and scheduling that first appointment. Assistant will have access to a virtual calendar and will be required to text, email, or call should there be an urgent message from clients who need a response during hours of operation. Must be non-judgmental, compassionate, and timely. Work would begin asap after training on client intake process, confidentiality, and virtual calendar sharing. Assistant can expect to work approximately 5 hours or less per week. Completed call log/time sheet will be used to track workflow. Nice part-time job for a person who has the flexibility to manage a few phone calls and scheduling around their other tasks. This is the primary need and responsibility however, additional hours are available for business development support and initiative.
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